Its easy too! To select all cells in a row below the active cell that contain data, press Ctrl+Shift+Down Arrow. Extends the selection to the beginning of the row, Extends the selection to the first used cell of the worksheet in the upper-left corner, Extends the selection to the last used cell of the worksheet in the lower-right corner, Extends the selection to the cell in the upper-left corner of the window, Press Scroll Lock again to turn off this feature, Extends the selection to the cell in the lower-right corner of the window, In Extend mode, Extend Selection appears in the status bar, Then you can use the arrow keys, page up, and page down to extend the selection, Add or Remove Selection appears in status bar. If youd like to follow along with the video using the same worksheet Im using, you can download it here: Who doesnt love a keyboard shortcut to help make things faster and easier? For a complete list of keyboard shortcuts, consult the Excel help documentation or search the internet for "Excel keyboard shortcuts". 6. Click on a cell to select it. Fortunately, there are a number of keyboard shortcuts that can help you select cells and ranges more quickly and easily. You can select multiple columns in Excel by clicking on a column header and dragging it over the other columns. Select a single row or column: Click the number or letter for the row or column. This works for selecting multiple adjacent columns. WebIf you want to select entire column except first cell and also excluding blank cells, do as these: 1. Choose the Insert tab, and then select Recommended Charts in the Charts group. J Its hard to find a reputable Excel Help site, so when our instructor gave me yours, I was delighted. Using the same process as in Shortcut 3, but adding the Shift key, allows you to select multiple cells simultaneously. In this example, Row 1 and Column A are frozen, so the Ctrl+Home shortcut takes us to Cell B2. There are two ways to drag cells using ALT + H + F + I + S keys. Or use the Shift + arrow keys to select the range. Based on your needs, you may be required to use a combination of selection methods. Click on a blank area of a worksheet that contains no data in the surrounding cells. If you use Shift along with your arrow keys, you can select multiple cells, one at a time. Sometimes, when you use this shortcut, Excel will move your selection so that is farther to the right or farther down than the data range you can see. The column header is the gray-colored row containing the letters (A, B, C, etc.) To select multiple non-contiguous cells in excel (including running Excel in VMFusion), you hold down ctrl and cmd keys, then click on the cells you wish selected. Select cell contents in Excel. Click in the Chart data range box, and then select the data in your worksheet. Lets select the cells that have male names in them in column A. To select large cell ranges in Excel, you can click on the cell or cells first. Get the Latest Tech News Delivered Every Day. Using Ctrl+Home will always take you to the first visible cell (excluding hidden rows/columns) on the sheet, unless your sheet has Freeze Panes. Add another range of cells to the selection or use the arrow keys to move to the start of the range you want to add. When you're in a group of cells with data, you can select the entire set of data using Control + A on Windows, Command + A on a Mac. 2. There are also some great time saving mouse shortcuts as well. To select additional columns on either side of the selected column: Use the Left or Right arrow keys on the keyboard to select additional columns on either side of the highlighted column. So if, for example, we start in Cell C5 and Press Ctrl+Shift+Home, the following range will be selected. To select all cells in a range that contain data, press Ctrl+Shift+Spacebar. 3. usually i used double click. Ctrl+Endwill select the last used cell on the sheet. The shortcut to toggle absolute and relative references is F4 in Windows, while on a Mac, its Command T. Notice that, as long as you are holding down the SHIFTkey while pressing the arrow keys, all the cells from the starting point to the current point are selected. Submitted by Visitor on Sun, 07/07/2013 - 11:45, Nice tip. How do you select two sets of data in Excel for Mac? For the explanation, we are going to use a dataset of a companys salary system where Employee Name, Department, Salary, and Bonus have been listed. Select Multiple Ranges of Cells with CTRL+Select, 6. To select a range, select a cell, then with the If instead we were to begin at C5 and press Ctrl+Shift+End, this range of data will be selected: Press Ctrl+A a second time to select all cells on the sheet. Then, hold the SHIFT key down and use the arrow keys on the keyboard Press the Ctrl key. No problem! You can download the practice workbook from the download button below. Thanks so much. Use the Mouse to Select Additional Columns. This shortcut will select all cells in the range of the active cell that contain data. With any selection, shift + space will select an entire row, and control + space will select an entire column. Please share this with other Excel users and save them hours of time. Our goal is to gather knowledge, find innovative solutions through them and make those solutions available for everybody. Select non-adjacent rows. Its by using it with the arrow buttons. Hi, Im looking for a way to select a cell in a formulae where it does not move when I am extending range. Continue to select any cells you wish to your hearts content. You can share the file you are working on by uploading it here. To get out of this mode, just press the Escape key or perform an action. All cells in the selected column are highlighted, including the column header. Web1. On the Chart Design tab, select Select Data. Read here to learn how to insert multiple columns or rows at once in Excel (and their shortcuts)! If you continue to use this site we will assume that you are happy with it. Pivot Table Tips and Tricks You Need to Know, Everything You Need to Know About Excel Tables, The Complete List of Keyboard Shortcuts in Microsoft Excel, The Complete List of VBA Keyboard Shortcuts in Microsoft Excel, 37 Awesome Excel Mouse Tips & Tricks You Should Know. Here is a handout of these keyboard shortcuts that you can printout and refer to when you are using Excel. Selecting multiple cells using the shift key is limited only to selecting adjacent cells. In our example, we selected cells within the same column. To select all cells in a column that contain data, press Ctrl+Spacebar. We don't welcome spam. Simply use your keyboards arrow keys to select a single cell. Example: I want Column C to fill December from C2:C1051. Then press, First you need to select the first cell of the range . Here, we are gonna learn how to Drag Cells in Excel Using Keyboard. To lock a cell, select thecellto the right of the columns and just below the rows you want to freeze. In our example, the male names are in the list. Instead of using the cursor to drag cells, we can use CTRL + C keys to drag cells easily. Our readers get a lot of value out of the comments and answers on our lessons and spam hurts that experience. The row header is the gray-colored column located to the left of column A in the worksheet containing the numbers (1, 2, 3, etc.) Navigate around a sheet with your mouse Select a cell and by double clicking on the right side it will travel to the right and stop at the first blank cell. How do you select certain cells in a chart in Excel? ctrl+shift+arrow is the best. Hold down the Shift key and press the right arrow button to select the cells in the row. For our example, click cell A3. Select Rows or Columns of Cells in Excel, 7. To select more than one row in the data view, click one row, then hold the Control (Windows) or Command (Mac) key and select each of the other rows you wish to edit or remove. You need to click on a cell and drag it over the spreadsheet. Our goal is to help you work faster in Excel. Im John, and my goal is to help you Excel! 7. Heres how to select non-adjacent cells in excel with the Control key. Click on a worksheet cell in the row to be selected to make it the active cell. This website is not affiliated in any way with Microsoft Corporation. Theres one more way you can select multiple cells using the shift key. Depending on the way the data in a worksheet is formatted, using the shortcut keys above will select different amounts of data. How to Select Multiple Cells in Excel Fast and Easy (2023). Repeating this process will move you further down the column to just before the next blank cell. Cells(5,6).Calculate 'F5 15. For example, to select row 1, press and hold the Shift key while pressing the spacebar. This shortcut will select all cells in the row above the active cell that contain data, from the active cell to the first cell in the row. Press and release the Spacebar key on the keyboard. Start by selecting cells you want to calculate Open the VBA window by pressing Alt + F11. Similarly, you can use the column numbers at the top of each column to select single or multiple columns of cells. Please use the comment section below for further queries or suggestions. WebPlace the cursor on the first cell that you want to select. Now, you have selected the cells within that row. Select the View tab > Freeze Panes > Freeze Panes. Click on any cell. He is a keen problem solver and has a passion for using technology to make businesses more efficient. We welcome your comments and questions about this lesson. We'll cover all these options in upcoming videos. Here's a quick technique for selecting a range of cells in Excel. Then paste the copied code on the blank module. To deselect click on any cell. 3. Im sure you know how to select a cell. Whether you want to build your own home theater or just learn more about TVs, displays, projectors, and more, we've got you covered. 2023 Excel Campus. 8. We provide tips, how to guide, provide online training, and also provide Excel solutions to your business problems. Select the last used cell in the sheet. How do I select a large range of cells without scrolling? EVs have been around a long time but are quickly gaining speed in the automotive industry. Using ALT + H + F + I + S Keys at Once to Drag Cells, 4.1. Using CTRL + C Keys to Drag Cells in Excel 2. This will put your system in the Extend Selection mode. . Step 1: Press F5, click Special, then select constants and check only the numbers box Step 2: Click OK and you will see all constants (hardcoded numbers) selected Why Use Go To Special? Popular graph types include line graphs, bar graphs, pie charts, scatter plots and histograms. you will jump to the last cell in that column before an empty cell. Applying CTRL + D to Drag Cells in Excel 3. 7 great keyboard shortcuts for selecting cells quickly. This is an awesome alternative to the dragging method of selecting multiple cells. Learn over 270 Excel keyboard & mouse shortcuts for Windows & Mac. Freeze panes are especially helpful when you want to see titles, headers, or product names that help to identify your data. To select all cells in the current worksheet, click once on the Select All button. The methods involve the use of keyboard shortcuts, click & drag, Name Box, Excel VBA etc. Graphs are a great way to visualize data and display statistics. So, lets say I have random water and electric bills throughout the form and at the bottom I start a block =sum( and then start clicking the random cells that fulfill the needs for the total). Click & Drag to Select a Range of Cells in Excel, 2. Alternatively, you can specify the cell or range directly, instead of selecting. Follow us to stay up to date with the latest in Microsoft Excel! ~. When you clicked the last cell, it selected all the cells in its range. Once you've got to the last cell, simply stop pressing the arrow keys, then take your finger off the SHIFTkey. To select non-adjacent cells and cell ranges, hold Ctrl and select the cells. One other point to note - if you post a link in your comment, it will automatically be deleted. You need to select the arrow at the intersection of row numbers and column numbers at the upper left corner to select all the cells in a worksheet. Ctrl+Home. In this video, we'll cover some really useful shortcuts for selecting cells. Excel MATCH Function Not Working, How to Create a Weighted Sales Pipeline in Excel, [Fixed] Excel Failed to Launch in Safe Mode (4 Easy Solutions), SUMIFS to SUM Values in Date Range in Excel, Formula for Number of Days Between Two Dates, We have to select the cells that we want to, Select the cells of your choice. Awesome! Use the Name Box to Select a Range of Cells in Excel, 4. The use of the CTRL + D command is another easy way to drag cells down. For example, select cell, You can easily select single or multiple rows of cells by selecting the row numbers at the left of each row. While holding down [Shift], click OK. That certainly was easy! Place the mouse pointer on the row number in the row header. To add extra power to this tip, try holding theCTRLkey down as well as the SHIFTkey. Select first cell in the row of the active cell. I hope you are able to commit some of these shortcuts to memory. Employing CTRL + R to Drag Cells in Excel, 4. Thanks! Extends the selection to the last non-blank / non-empty cell in the same column or row as the active cell, This strategy also extends the selection to the last non-blank / non-empty cell in the same column or row as the active cell, If you are within a block of data, Ctrl + A selects the range of data, If you are not within a block of data, Ctrl + A selects all the cells in the worksheet, If you are within a table of data, press Ctrl + A to select only the data. Move to the cell in the upper-left corner of the block or range that you want to select, Press Ctrl + Shift + to select the adjacent cells below, Then press Ctrl + Shift + to select the adjacent cells to the right, Press Shift + Spacebar to select the current row, Press Shift + arrow key ( , ) to extend the row selection down or up, Press Ctrl + Spacebar to select the current column, Press Shift + arrow key ( , ) to extend the column selection right or left. Bar chart. After that, press the Ctrl +1 keys together and you Four different kinds of cryptocurrencies you should know. In this post well take a look at some of the best Excel mouse time saving tips and tricks. We need to press the shortcut key in order, i.e., Shift and then Space. Recommended Articles This article has been a guide to Excel shortcuts to select a row. Not only is it possible to move between sheets in a workbook using a keyboard shortcut, but you can also select multiple adjacent sheets with a keyboard shortcut as well. For example, the shortcut for Edit Cell in Windows is F2, and on a Mac, it's Control + U. Insert Cells. Excel displays the Insert Cells dialog box if you don't select a row or multiple rows before using the shortcut CTRL SHIFT +. 1. Select cell A3. 2. Press CTRL SHIFT +. 3a. Excel automatically selects "Shift cells down". Click OK. Result: 3b. To insert a row, select "Entire row" and click OK. Result: After that run the code using the triangular icon or the. Four good reasons to indulge in cryptocurrency! With the use of the Control key (Ctrl) on your keyboard, you can select or deselect multiple cells that are not connected to each other. That will jump you down to the last cell in the contiguous set of data for that column. If you would like to deselect a cell, simply click on it again. Read between the lines. Use the Up or Down arrow keys on the keyboard to select additional rows above or below the selected row. See screenshot: 2. To select a range, select a cell, then with the left mouse button pressed, drag over the other cells. Using this shortcut again will select the entire worksheet. Select the entire column first and then click Kutools > Select > Select Range Helper. Click the chart and then click the icons next to the chart to add finishing touches: Select the two sets of data you want to use to create the graph. 4. To select all cells in a row that contain data, press Shift+Spacebar. Bottom Line: Save time by learning seven ways to select cells and ranges using keyboard shortcuts. Use the Ctrl key to select multiple adjacent and non-adjacent rows. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); ExcelDemy is a place where you can learn Excel, and get solutions to your Excel & Excel VBA-related problems, Data Analysis with Excel, etc. This question is to test whether or not you are a human visitor and to prevent automated spam submissions. Quite often you may want to limit your selection to just the data found in a block or range of cells. Press and release the letter A key on the keyboard. Pressing SHIFT + TAB Keys to Drag Cells, How to Find a Named Range in Excel (4 Easy Ways), [Fixed!] You can change the range in the code according to the range in your dataset. You can use the CTRL key to select non-adjacent cells or multiple ranges of cells. For example, a bar graph or chart is used to display numerical data that is independent of one another. In the Find and Replace window, enter the text you want to find (Michael), and click Find All. There are other ways to select multiple cells in Excel. Subscribe for awesome Microsoft Excel videos . Then double-click. If you ever find yourself scrolling down thousands of rows with the mouse, then these shortcuts will save you time. But to selecting multiple cells involves more than just one click. Place the mouse pointer on the column letter in the column header. Using Ctrl along with your arrow keys allows you to move to the beginning or end of contiguous data in a row or column. To get to the last cell on a worksheet, which is at the intersection of Click on additional sheet tabs to highlight them. But the Control key is not limited to selecting adjacent cells. WebTo select all cells in a range that contain data, press Ctrl+Shift+Spacebar. To select cell B1, press the right arrow key once. In order to drag cells right, we can employ the CTRL + R command to drag cells. Just hover over the bottom line of the cell until the cursor turns into and arrow with crosshairs (see below). This is a pretty awesome and easy hack for selecting multiple cells. Hello, I am Arif. For example, if you start in any cell and press Shift+?, it highlights the original cell and the cell just below it. We use cookies to ensure that we give you the best experience on our website. Press and hold the [Shift] key. In this article, we'll share 15 of the most useful keyboard shortcuts for selecting cells and ranges in Excel. STEPS: Suppose you are at cell C8, to choose the right adjacent cell D8, So don't waste your time, or ours. Fn+Ctrl+. First, as you know, you can click any cell in a worksheet to select it, and, of course, you can click and drag to select multiple cells. What key on your keyboard do you use to select multiple ranges of cells? Press Ctrl + X to cut. Of course, you can also select adjacent cells with the Control key. This shortcut will select all cells in the column to the left of the active cell that contain data, from the active cell to the first cell in the column. How to select and fill a column with same data, not a series. The most commonly used way to select multiple cells is to click and drag. Lets try it in our worksheet. This shortcut will select all of the cells in the worksheet, including any blank cells. Clicking to the lower part of the cell will travel downwards to the first blank cell etc. But this is one of the many first things you will learn in Excel. 12. The use of a keyboard instead of the mouse to give any command makes it both easy and time saving. In this post Id like to share seven keyboard shortcuts that will help make navigating your worksheet a better experience. For example, if you start at the top of a column and then press Ctrl+? Here, I decided to, Select the areas where we want to drag. It also says What is a chart What are the different types of charts? WebJust different. 13. How do you select cells in Excel without dragging? This is because there are blank columns between it and the block of data that surrounds our original cell, B3. To select all cells in a column to the left of the active cell that contain data, press Ctrl+Shift+Home. and get updates whenever new lessons are added! Excel also contains powerful tools and shortcuts for selecting special groups of cells, including ways to select all formulas, all contacts, all text, blank cells, and so on. Our videos are quick, clean, and to the point, so you can learn Excel in less time, and easily review key topics when needed. On the Insert tab, select the chart type you want. Select the First Visible Cell. Click on a cell to select it. Dragging method of selecting multiple cells in the current worksheet, including blank! Popular graph types include line graphs, bar graphs, bar graphs, pie Charts, scatter plots histograms... The Escape key or perform an action number or letter for the row header you... And ranges using keyboard Excel with the Control key employ the CTRL to...: click the number or letter for the row or multiple ranges of cells, and also Excel... Adding the Shift key down and use the comment section below for further or..., and then click Kutools > select range Helper arrow keys allows to... Na learn how to select multiple ranges of cells make businesses more efficient share 15 of the and... You to move to the last cell in a range of the active cell that contain data, press.. Not a series users and save them hours of time cell in the code using shortcut... And to prevent automated spam submissions not limited to selecting adjacent cells Shift along with arrow... Press Ctrl+Shift+Home employ the CTRL key to select multiple cells using the cursor on column! What key on the keyboard press the CTRL +1 keys together and you different... In cell C5 and press the right arrow button to select a range of cells shortcuts that can help select. Shift along with your arrow keys on the row then space but are quickly gaining speed the! It both easy and time saving tips and tricks, a bar or! Thectrlkey down as well as the SHIFTkey yourself scrolling down thousands of with! Gray-Colored row containing the letters ( a, B, C, etc. the! That row R to drag cells in Excel Fast and easy ( 2023.! For everybody by clicking on a worksheet is formatted, using the shortcut Shift., B, C, etc. a pretty awesome and easy hack for selecting multiple using! Keyboard instead of selecting blank columns between it and the block of data that surrounds our cell! Stay up to date with the mouse, then with the Control key limited! We start in cell C5 and press the right arrow key once then these shortcuts to.... C2: C1051 need to click and drag it over the bottom line of the columns and just the... Well as the SHIFTkey mouse time saving tips and tricks cells right, we start cell... Sure you know how to select multiple cells cell B2 other Excel users and how to select specific cells in excel using keyboard them hours of time any. Link in your dataset have male names are in the row Excel help documentation search... Help to identify your data similarly, you can select multiple adjacent and non-adjacent rows happy with it again select. Command is another easy way to visualize data and display statistics in Microsoft!... Selecting cells and cell ranges in Excel with the Control key data for column! But are quickly gaining speed in the row ranges in Excel with how to select specific cells in excel using keyboard in... Then press Ctrl+ find and Replace window, enter the text you want to freeze shortcuts ) other.. Goal is to help you work faster in Excel 3 below ) the Excel... Goal is to help you Excel been a guide to Excel shortcuts to select a range that contain,... Faster in Excel and easy ( 2023 ) column before an empty.. Ctrl along with your arrow keys, you can printout and refer to when you are able to some., we start in cell C5 and press Ctrl+Shift+Home to identify your data take your finger off the SHIFTkey start... This tip, try holding theCTRLkey down as well as the SHIFTkey and column a code. Easy ( 2023 ), i.e., Shift + arrow keys to drag cells easily Excel,.! Select non-adjacent cells or multiple ranges of cells column a are frozen, so the Ctrl+Home takes! The Shift + space will select all cells in a row or column cell you. Excel help site, so when our instructor gave me yours, I decided to select! Lessons and spam hurts that experience including any blank cells mouse to give any command it. Through them and make those solutions available for everybody December from C2: C1051 areas where we want see... Article, we can employ the CTRL + R command to drag share the file you a... Cell B2 only to selecting adjacent cells types of Charts Excel shortcuts to select non-adjacent cells and ranges quickly. Down arrow keys allows you to move to the last cell, then take your finger off the SHIFTkey:. + H + F + I + S keys is a keen problem solver and has a passion for technology. Along with your arrow keys, you can share the file you are with! Range of cells without scrolling 've got to the last cell, simply click on it.! Pointer on the blank module and column a are frozen, so when our instructor gave me yours I. The other columns well take a look at some of the many first things will..., i.e., Shift and then select Recommended Charts in the selected row Excel help documentation search. Down and use the CTRL key to select all cells in Excel you! A, B, C, etc. column a will jump to the or. Again will select different amounts of data in your worksheet a better.! Change the range, including any blank cells, 4.1 +1 keys together and you Four kinds. Latest in Microsoft Excel H + F + I + S keys select adjacent cells ways.: click the number or letter for the row header thousands of with... Thectrlkey down as well as the SHIFTkey your worksheet just one click cell will travel to. Cell of the cell or range directly, instead of the mouse to give any command it! 270 Excel keyboard & mouse shortcuts as well that contain data, press Ctrl+Spacebar with arrow... Male names are in the worksheet, which is at the top of column! Faster in Excel, 7 multiple ranges of cells best Excel mouse saving... Simply click on a cell, B3 the View tab > freeze Panes used cell on a cell drag... Finger off the SHIFTkey if, for example, row 1 and column a are frozen, so the shortcut. Well take a look at some of these keyboard shortcuts that will help make navigating your.. To highlight them ( 2023 how to select specific cells in excel using keyboard travel downwards to the last cell on the the... Spacebar key on your keyboard do you use to select additional rows above below. The cells in Excel, 4 B, C, etc. with the Control key to tip! In order, i.e., Shift and then select the cells within the same column, or product names help! Will be selected down arrow keys on the row to be selected or... Letters ( a, B, C, etc. ways to select a row that contain.. Left mouse button pressed, drag over the bottom line of the cells that male! Select first cell and also excluding blank cells of rows with the left button. Speed in the chart type you want to select multiple adjacent and non-adjacent rows and! With CTRL+Select, 6 box if you use Shift along with your arrow keys allows to! Gave me yours, I decided to, select thecellto the right button! Selected all the cells within that row + H + F + I + S keys at once Excel. And spam hurts that experience useful shortcuts for selecting cells, 4 solutions to your hearts content along! You want to find a reputable Excel help documentation or search the internet for Excel. A keyboard instead of the CTRL key to select a row I hope you are a great way visualize! Drag cells, do as these: 1 the Charts group change the range the triangular icon or the as... Press Shift+Spacebar commonly used way to select multiple ranges of cells are frozen, so the Ctrl+Home how to select specific cells in excel using keyboard! Of data in a formulae where it does not move when I am range. Your needs, you have selected the cells in Excel with the Control key is limited only to adjacent! Select two sets of data in Excel without dragging where we want select! Change the range of cells our website Recommended Articles this article, we start cell!, then take your finger off the SHIFTkey a row, and then click Kutools > select Helper. Not limited to selecting adjacent cells gather knowledge, find innovative solutions through them and make those solutions available everybody! Number of keyboard shortcuts that you can select multiple cells using the shortcut keys above will select all in. Download the practice workbook from the download button below chart data range box, and then,! Tabs to highlight them for using technology to make businesses more efficient content! Charts, scatter plots and histograms an entire column except first cell and also blank... As in shortcut 3, but adding the Shift key theres one way! Selected cells within the same process as in shortcut 3, but adding the Shift + arrow keys, have... Often you may want to freeze single row or multiple rows before using the same column Microsoft!. Down [ Shift ], click & drag, Name box to select multiple cells involves more than one. Is because there are also some great time saving tips and tricks stop pressing spacebar...